Payments and Refunds

Payment of Accounts. Charges for tuition, room, board, and fees are due and payable at registration. Students are personally responsible to the College for payment of their financial obligations. Registration may be cancelled upon nonpayment. Students may log in to https://my.georgetowncollege.edu to view their schedule and bill online. Payment can be made on the GC ePayment tab within the “Finances” section of my.georgetowncollege.edu. No paper bills are sent. E-bills are sent to the student. Students can enroll parents/ spouses/others to receive e-billing or to access the Parent Portal version of my.georgetowncollege.edu. (Call 502-863-8700 for assistance.) Georgetown College accepts electronic checks on my.georgetowncollege.edu with a $3.00 service charge. Georgetown College accepts VISA, American Express, Discover, or MasterCard on the Portal with a 2.5% service charge. Checks can be mailed to Georgetown College Attn: Student Accounts, 400 East College Street, Georgetown, KY 40324. 

Payment Due Dates for 2020/2021

Session Due Date
Fall 2020 August 1, 2020
Spring 2021 December 22, 2020

Current Student Accounts. While a student may have submitted a class schedule (registration) to the Office of the Registrar, a student’s registration is only confirmed upon satisfactory completion of all financial obligations to the college. Completion of financial obligations may occur through payment in full of tuition, fees, room, and board less any applicable financial aid; covering the entire account balance with financial aid; or enrollment in the college’s payment plan (Nelnet). This financial confirmation must occur by Registration Day as listed in the Academic Calendar.

Students who are not confirmed or have no satisfactory payment plan on record with the Student Accounts Office by Friday of the second week of classes forfeit their pre-registered courses and will be removed from all class lists and will be charged tuition, room, board, and fees according to the refund schedule. Students removed from classes may register again when all financial obligations have been settled; however, these students cannot be guaranteed space in their original classes. Students who fail to confirm registration by Registration Day will be required to vacate residence halls within 24 hours, will not be allowed to access campus services (including dining privileges), must pay for any room/ board charges incurred, and will be subject to the institution’s refund policy.

All student accounts shall be paid in full by the end of each semester, including charges incurred during the semester (such as parking fines). Students whose accounts are not current at the end of a semester will not be allowed to pre- register for subsequent semesters or, if pre-registered, will have their registration removed (as above).

Past Due Student Accounts. Students with a past due account(s) will not be permitted to register or, if pre-registered, the registration will not be valid for the next semester, nor will the student receive a transcript or a diploma. At the end of each semester, any student with an open account assumes responsibility for all collection and legal fees, if any.

Nelnet Payment Plan Information. Most students are eligible for monthly payment plans through Tuition Management Systems. International students are not eligible for deferred or extended payment agreements because of US Customs and Immigration Service regulations.

Veterans attending Georgetown College under P.L. 550 are responsible for the fulfillment of financial obligations in the same manner as other students. The veteran should allow two months from the date the initial papers are sent to the Veterans Bureau to the first payment. Veterans are encouraged to initiate the paperwork well in advance of the first semester of college work under P.L. 550. Payment information and plan application forms are made available well in advance of the first payment due date.

Service Fee. A service charge of 1% will be charged each month on balances beyond 30 days. Even if a student expects all or a portion of the balance due to be paid from an outside source, such as the federal government, a local club, or a church, it is the student’s responsibility to see that such amounts are received on time. The service fee will still be charged when applicable, even though further payments may be anticipated from such third-party sources. Students enrolled with Nelnet may be subject to service charges if their payments are late or their budget falls short of their account balance.

Georgetown College’s Refund Policy:

Refunds. Prorated refunds of charges billed will be made according to the schedule below for full semesters (fall and spring). Prorated refunds will be made in the following circumstances during those first six weeks: (1) withdrawal of the student from Georgetown College, based on the last date of attendance as defined by the Department of Education; (2) reduction of course load from full-time to part-time (calculated from the date of official receipt of course drop request by the Registrar’s Office); and (3) approval to commute. 

Service charges will not be refunded. Students suspended or expelled for conduct reasons will not receive any refund. Students who complete their enrollment under the provisions of a payment plan are bound to fulfill the terms of the agreement even though they may withdraw from the College prior to the close of the semester. 

No refunds will be owed in the case of a Force Majeure Event, meaning any cause beyond the reasonable control of Georgetown College and that could not be avoided by reasonable diligence. Force Majeure Events include Acts of God, pandemics, governmental orders pertaining to health or safety, acts of war, terrorism, riots, embargoes, acts of civil or military authorities, fires, floods, earthquakes, accidents, or strikes. In all cases, Georgetown College will not be liable for any failure, delay, or disruption of educational and/or campus residential services, including food service, caused by a Force Majeure Event. While the college may at its discretion refund some part of tuition, room, or board fees in these cases, no refund is owed or guaranteed, regardless of the date when all or part of the college’s services are disrupted.

The Federal Title IV student financial aid programs subject to the federal refund regulations are the Federal Pell Grant Program, Federal Supplemental Educational Opportunity Grant Program, Federal Perkins Loan Program, Federal Direct Stafford Loans (either subsidized or unsubsidized), Federal Direct Parents Loans for Undergraduate Students (PLUS loans), and Federal TEACH Grant. The benefits under these programs or any other Federal Title IV programs will be recalculated as prescribed by the U.S. Department of Education regulations pertaining to the Return of Title IV Funds. Under these regulations, any adjustment is based on the student’s withdrawal date as defined in the regulations. State financial aid, such as the College Access Program Grant (CAP), Kentucky Educational Excellence Scholarship (KEES), Kentucky Teacher’s Scholarship, and the Kentucky Tuition Grant (KTG), will be recalculated as prescribed by the U.S. Department of Education regulations pertaining to the Return of Title IV Funds.  This date and the date of withdrawal reflected in the student’s academic records will not necessarily be the same. Questions regarding the adjustment to the Title IV student financial aid benefits received by the respective student should be directed to the Office of Student Financial Planning.

In all cases, student accounts will be billed for tuition, room, board, and fees for the fall or spring semester according to the following schedule:

  • Week 1 – 0%
  • Week 2 – 20%
  • Weeks 3 & 4 – 40%
  • Weeks 5 & 6 – 60%    
  • After Week 6 – 100%

Refund Schedule

Fall 2020 Spring 2021
08/10/2020 - 100% 01/11/2021 - 100%
08/17/2020 - 80% 01/18/2021 - 80%
08/25/2020 - 60% 01/26/2021 - 60%
09/07/2020 - 40% 02/08/2021 - 40%
09/21/2020 - 0% 02/22/2021 - 0%

Refunds during summer and mini-terms also will be prorated. These refund schedules are significantly reduced because the sessions are shorter. Contact the Student Accounts office at 502-863-8700 for the refund schedules for these terms.

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