Student Life and Housing Policies

Standard policy requires students living on campus be at least 17 years of age.  Exception may be made on a case‐by‐case basis with special approval from the Student Life Office.

Note: These guidelines do not apply to College‐owned private houses occupied by College employees. See the Office of Student Life for more information.

1. Non-Discrimination Statement

Georgetown College prohibits discrimination on the basis of race, color, gender, age, national origin, veteran status, sexual orientation, or disability. 

2. Break Housing

Students are required to move out of their housing assignment 24 hours after their last final, unless they are graduating. Students are allowed to stay in their residence hall during Fall and Spring Breaks. Students may not stay in their assigned housing during Winter and Summer breaks – however, Georgetown College offers alternative housing in a different residence hall for students who want to live on campus during these breaks. East Campus, Hambrick and Rucker residents may remain in their rooms during  Winter break. This housing is provided at a weekly fee that is in addition to the amount charged for students to live on campus during the Fall and Spring semesters.

3. Cleanliness

Students are responsible for the cleanliness of their personal space, including disposal of trash and recyclables. For safety purposes, students should maintain their rooms in a way that allows quick and safe egress to their doors in case of emergency. Students who do not properly clean their room and/or whose uncleanliness causes permanent damage to their room or furnishing may be subject to fines and/or the student accountability process.

4. Community of Trust

Georgetown College is committed to providing a safe and comfortable living/learning environment for all students. Because of this commitment, all organizations (including but not limited to clubs, fraternities, sororities, etc.) as well as organized groups (including but not limited to athletic teams, etc.) are expected to act responsibly so that all students have the opportunity to grow intellectually, spiritually, physically, and socially. In addition, it is the College’s hope that all members of the Georgetown College community treat each other with respect, dignity, and in a Christ‐like manner.

It is also important that Georgetown College demonstrate transparency to help build a trusting community. Disciplinary sanctions against an organization and/or organized group for conduct that is unbecoming of Georgetown College standards will be made public to the Georgetown College community by way of email.

5. Damages, Theft and Liability

Georgetown College does not assume liability for any lost, stolen or damaged personal property.  Any thefts should be reported to Campus Safety. To help prevent theft, students should be sure to lock their room doors and not prop open exterior entrance doors.

Students who accept College housing agree in effect to a contract and are responsible for maintaining their rooms in an acceptable condition. Charges for damages within students’ rooms are the responsibility of the students assigned there. Damages that occur to public areas (e.g. restrooms, lounges, study rooms, etc.) that are not attributable to a specific individual or group will be equally shared by the residents of the living area(s) where those damages occurred. All students will be charged a $100 Damage  Deposit by the Business Office. Appropriate refunds of lock and damage deposits will be sent by check to those students who officially withdraw from school, graduate, or do not return for the next semester and have properly checked out of their rooms. Any additional charges will be included on the billing notice sent to students by the Business Office.

Residents are encouraged to purchase renter’s insurance to cover issues such as those described above.  In some instances, their family homeowner’s insurance policy may extend to their residence hall room.  Renter’s insurance can be purchased at www.gradguard.com.

6. Furnishings

Residents are permitted to place neat and clean couches, chairs, or the like in their rooms so long as space permits. Furnishings in an obviously deteriorated or damaged condition are not permitted. For fire and safety reasons, excessive personal furniture (items can not impede egress to windows or doors), ceiling fans, and lofts are not permitted. The use of waterbeds, major household appliances (including George Forman Grills), and other non‐standard furnishings are not permitted in campus housing. Students  may not decorate their room with empty alcohol containers. Students must keep the furniture that is furnished in their room. If at any point during the academic calendar college owned furnishings are missing, students are subject to the replacement cost of the items.

Due to electrical constraints within the buildings, microwaves greater than 800 watts and portable air conditioners are not permitted in residence hall rooms. For safety reasons, ceiling fans may not be installed in residence hall rooms.

Students are permitted to have radios, stereos, televisions, sewing machines, fans, and comparable appliances in their rooms. However, refrigerators larger than 6 cubic feet, room air conditioners, portable heaters, hot plates, Keurigs, candles, and similar items are not permitted. Food should be kept in closed containers.

Students are permitted to have computer and peripheral equipment in their rooms. Students are not allowed to set‐up personal wireless networks within the hall. However, the College specifically assumes no liability for damage to equipment, software, disks, text, and other files, and the like due to power surges, theft, or other hazards. Students are encouraged to contact the Office of Facilities Management to request a check for properly grounded electrical outlets.

7. Housing Waivers

As a principally residential campus Georgetown College expects all students to reside in College housing, except as provided below.  Students meeting one or more of the following conditions are exempt from the College residential requirements:

  • Students residing with immediate family members within a 30 mile radius of the college. “Immediate family member” is defined as brother/sister, either parent (if separated or divorced), aunt/uncle, or grandparent(s).  Immediate family member must also be at least 24 years of age and deemed to be heads of households.
  • Students who are deemed to be the heads of a households.
  • Married students residing in the residences of their spouses
  • Students who are 24 years of age or older
  • Students who are military veterans
  • Students enrolled for less than 12 credit hours for a given academic term
  • Students who are 5th year seniors as verified by the Office of the Registrar.
  • Other appropriate reasons as determined by the Student Life Office.

Students participating in their semester of student teaching may be eligible for the 7 meal plan. To see if you qualify please contact the Student Life Office.

Applications for waivers of housing of board requirements should be submitted at least two weeks prior to the semester for which the waiver is being requested. Any request submitted after the commencement of classes for the requested semester may not be considered and will be subject to a $100 fine. Students should not assume their waivers have been approved unless they have been so informed in writing by the Office of Student Life. All approved requests will remain effective throughout the student’s time at Georgetown College provided the proposed living arrangement remains the same.  If living arrangements change from what is indicated on the submitted form, it is the student’s responsibility to notify the Student Life Office immediately.  Changes may alter eligibility to waive room and board.

Students who are approved to live off campus will see a 25% reduction in their institutional aid. This is to reflect the change in their bill.

The housing waiver can be found at https://my.georgetowncollege.edu/ICS/Departments/Student_Life/Residence_Life.jnz

8. Hover Boards

Due to concerns with the electrical systems causing fires, and in consultation with the local Fire Marshall, hover boards will not be permitted in any building on Georgetown College’s campus, including residence halls.

9. Lock-Outs

Students are responsible for their keys and access to their rooms. When a lockout occurs, the involved student should contact the roommate or a member of the residence life staff to assist in gaining access. A $5.00 service fee may be assessed if the need for such assistance becomes excessive. Lockouts become excessive after the first lockout.

10. Lost Keys

When a room key is lost, the lock is changed for the protection of the student and his/her roommate. Locks on access doors to the private areas of the residence hall must similarly be changed when a student loses his/her access door key. Lock changes are $100.00 for individual rooms. A request for a new room key should be made through the online lost key form which can be found on the portal, https://my.georgetowncollege.edu/ICS/Campus_Life/Lost_Key_Form.jnz.

11. Modifications to Residence Hall Rooms

Any physical changes to a room require prior approval. (This includes but is not limited to, alterations to door knobs and locks, permanently installed hooks, painting, etc.) Paneling, wallpaper, border, and similar wall coverings violate local and state fire codes and are not permitted. Due to personal injury and liability and campus insurance limitations, loft or loft‐like structures (this includes the use of cinder blocks to loft beds) and any other modifications to school furniture are not permitted at Georgetown College. Students may be allowed to use professionally manufactured bed risers/lifts to raise beds a maximum of 8 inches if they have permission from Residence Life.  Residents may not hang beds from the residence hall ceilings or walls. Further, no modification to college issued furniture is permitted. Microwaves, computers, refrigerators and any other electrical appliances that produce heat cannot be stored under beds. Penetration of the ceiling is not permitted per state fire code. Students are not permitted to paint rooms. 

12. Opening and Closing of Residence Halls

Students are not normally permitted to return to campus prior to the dates announced in the College Bulletin and are to vacate their rooms according to announced closing dates. In those rare instances when a student must return early or stay past closing time, arrangements must be made in advance with the Office of Student Life. Students employed by the College and/or participating in College‐sponsored activities (e.g., inter‐collegiate sports) are to make necessary housing arrangements through the appropriate coach, sponsor, advisor, or supervisor.

It is the responsibility of each student to remove all personal belongings from the residence halls.  The College will not assume any responsibility for personal items that are left in the residence halls or rooms after the designated date and time in which the halls close. These items will be disposed of and the student may be subject to fines for improper checkout.

13. Pregnant Students

Pregnant students are allowed to reside on campus. We encourage expecting students to contact the Wellness Center to discuss plans for pre‐natal care, arrangements for labor and delivery, and transportation to the hospital if appropriate. Once the child is born, it is expected that mother and child would live off campus. If the mother would like to return to being a residential student without the child such an arrangement would be permissible.

14. Public Displays

Students are not permitted to display items that are obscene. Decorations that do not align with the mission of the College are not permitted.

15. Public and Shared Spaces (Lounges, Kitchens, etc.)

Most residence halls have a variety of public and shared spaces, such as lounge areas, kitchens, study areas, and others. Residents are expected to remove garbage and any leftover food, dishes, and silverware that are used. Residents are expected to abide by community decisions regarding use of common area space. Hallways, lobbies and dens may not be used for storage of belongings for any length of time, even on a temporary basis. Objects left in public spaces may be confiscated by residence life staff. Housing provided furniture in kitchens, lounges, and hallways/lobby areas may not be removed from the public space.

16. Quiet Hours

City: The College has adopted the City Noise Ordinance, which prohibits Georgetown residents
from making noise between the hours of 11 p.m. and 7 a.m. (this includes “circling up”).

Individuals in violation of this policy will be subject to the Student Life discipline procedure.

Organizations in violation of this policy may be fined along with receiving other sanctions.

College: Students who reside in on campus should show consideration for other residents at all times. Normally, the hours between 10:00 p.m. and 10:00 a.m. are observed as quiet study hours, although individual residence halls may observe slightly different hours. The purpose of quiet hours is to give consideration to those who desire to sleep or study. Students who violate their halls quiet hours may be documented. Beginning on Reading Day and through Finals Week, quiet hours are enforced 24 hours a day.

17. Service or Support Animal on Campus

Approved animals may reside in the residence hall with their owner. Support animals must be approved by the Student Wellness Center.  

18. Residence Hall Code Violations

Compliance with the directions of College staff and officials is required. College staff and officials include, but are not necessarily limited to, Area Coordinators, Resident Directors and Advisors, and Campus Safety Officers.

19. Fire Extinguisher and Fire Alarms.

After discussions with the local Fire Chief and Fire Department, additional regulations were added to the Georgetown College Student Handbook. The violations can be divided up into the following three categories: criminal, code, and College violations. The policies listed in this section unless otherwise stated are to ensure compliance with KRS, and Life Codes adopted by the state. Anyone that is caught violating these will be prosecuted to the full extent of the law by the Fire Dept. Any indicated fines for violations that are not KRS or Life Code violations are established by the College and the Fire Dept. does not enforce these regulations.

Students caught tampering with fire safety equipment or activating the fire systems will be subject to the College’s disciplinary process. The Fire Dept. may also pursue criminal charges to the full extent of the law. It is important that everyone understand each time an alarm is activated, a report is given to the State Fire Marshal, and they may wish to pursue criminal charges themselves. Our intent is not to charge anyone; however, we must work to keep each and every person on campus as safe as possible and if charging someone is required, then we must do what is necessary to continue to keep all persons safe.

20. Criminal Violations (Misdemeanor or Felony charges)

Violations of the fire code in the residence halls include:

  1. Covering or removing smoke detectors that prevents activation.
  2. Pulling a fire alarm in a false and malicious manner or falsely reporting an incident.
  3. Dividing the room with anything that could impede the travel of smoke thus causing a delay in the activation of the smoke detector.
  4. Playing with or discharging a fire extinguisher in a non‐emergency situation.

Code Violations:

  1. Appliances with exposed heating elements: (i.e. hot plates/George Forman grilles/toasters/toaster ovens/coffee makers, etc.)  
  2. Extension cords – (power strips with surge protectors are approved)  
  3. Flammable material (i.e. paint, lighter fluid, gasoline, paint thinner, etc.)
  4. Blocked exits out of residence hall rooms, hallways, stairwells, or buildings
  5. Propped stairwell doors
  6. Items left in the hallways and stairwells
  7. Approved electrical appliances/devices placed beneath a bed
  8. Tampering or penetration of the surface of the ceiling
  9. Beds less than 36 inches from the ceiling
  10. Smoking in residence halls
  11. Candles in college buildings

College Policy Violations:

  1. Halogen lights and portable heaters
  2. Use of non‐college approved beds. Lofts and loft‐like structures are not approved
  3. Candles, incense, lanterns or similar “open flame” receptacles

Fire Safety Inspections are completed monthly in the Residence Halls by Residence Life staff. Georgetown College or the appropriate authorities reserve the right to remove all potential fire hazards in any residence halls. It is our hope as that the College and community will work together to ensure that all of these regulations are enforced.

Insurance requirements and other safety regulations, as well as College policy, prohibit student access to roofs and the tops of entrance awnings.

Students are not permitted to use college facilities (including hooking hoses to housing units) for washing automobiles.

21. Residence Hall Maintenance

Routine maintenance requests (e.g., light bulbs, leaky faucets) should be made through the online maintenance request system which can be found on the https://my.georgetowncollege.edu/ICS/Campus_Life/Maintenance_Requests.jnz webpage. Genuine emergencies (e.g., broken water pipes) may be reported directly to the Student Life Office (8004), 8:00 a.m. – 5:00 p.m. or the Campus Safety Office (8111) nights and weekends.

22. Residence Hall Meetings

When a meeting is called in a residence hall, each resident is required to attend. Students prevented from attending are to inform the Resident Director in advance. Disciplinary sanctions may be imposed if a student fails to attend a meeting and has not been excused by the Resident Director. Hall meetings cannot be called without the permission of the Resident Director.

23. Residence Hall Visitation

Visitation in any residence hall by members of the opposite sex is limited to the public areas of the building and terminates with the closing of the men and women’s residence halls. Visitation in the private living areas of the residence halls is not permitted except during visitation periods consistent with the guidelines below. Opposite gender guests should use the appropriate bathrooms in the lobby. Violation of visitation policies may result in disciplinary action.

Visitors of the same sex are permitted to stay overnight for up to two consecutive nights and no more than 10 nights per semester. Visitors are expected to abide by the regulations of the College; violations may result in termination of the guests’ visits and possible disciplinary action against the host(s). Students with guest who exceed the number of days may be documented.

Visitors of the opposite gender are not allowed to stay over‐night and must follow the rules regarding opposite‐sex visitation hours.

Guests must remain with the host at all times.

Students are not allowed to reside in another individual’s assigned residence.

Main Campus visitation:  Knight, Anderson, Fraternity/Sorority Buildings, Flowers, Allen, Collier

Hours are as follows:

  • Sunday‐Thursday Noon‐ Midnight
  • Friday & Saturday Noon‐2:00 AM

Apartment Style Housing Visitation:  East Campus, Rucker Village, Hambrick Village

Apartment Style Housing residents may have 23 hour visitation. This visitation schedule allows residents to have visitors of any gender, 7 days a week with the exception of the hour 4am5am. The purpose of this policy is to allow students to have the freedom to visit as they wish. However, this policy will not facilitate or enable cohabitation. Students are not allowed to reside in another individual’s assigned residence.

Residents of Rucker and Hambrick who do not have private rooms, must limit their opposite gender visitors to the living room area of the townhouse between the hours below.  Again, no opposite‐gender guests are permitted anywhere in the residence between the hours of 4am5am.  East Campus, opposite‐gender visitors are not limited to only the living room area. The reason for this distinction is all rooms on East are private, while most in Rucker/Hambrick are not.

Rucker/Hambrick opposite‐gender guests are permitted only in the living room area during these visitation hours:

  • Sunday‐Thursday Noon‐ Midnight  
  • Friday & Saturday Noon‐2:00 AM o Mon‐Sun:  4am‐5am:  No opposite‐gender visitation

Party Policy: East Campus, Rucker Village, and Hambrick Village

Students living in East Campus, Rucker Village, and Hambrick Village may not utilize their apartment to host “parties”. A “party” is defined as the presence of more than 2 guests per present resident in an apartment where another policy violation is occurring. Policy violations include, but are not limited to alcohol, visitation, and noise. Residents who are caught hosting parties will be subject to the College’s disciplinary procedures and sanctions may include the loss of their apartment and subsequent return to main campus.

24. Room and Residence Hall Changes

Room assignment changes will not be made before the end of the fourth week of each semester. Exceptions may be made in cases of temporary assignments, changes necessary to avoid private room charges or other reasons deemed appropriate by the Office of Student Life. Students may not change rooms except during designated room change periods. The dates in which students can change rooms will be determined and made known each semester. Changes between residence halls require the prior consent of the Residence Life Staff. If a change is granted, the room being vacated must first be inspected and the room key collected before any change may be finalized.

25. Room Assignments

Every effort is made to accommodate individual preferences in making on‐campus housing assignments (private rooms, specific residence halls, etc.). When competition exists for specific preferences, housing decisions are typically made based upon class standing (senior, junior, sophomore, and freshman), cumulative grade point average, and other relevant housing considerations (e.g. need for disability access).

East Campus Apartments, are open to sophomores and above. Students classified as a sophomore or junior must have a minimum 2.50 cumulative grade point average, to be eligible. Students who have senior status, as determined by the registrar, do not have a GPA requirement. Students with more than two Student Code of Conduct violations occurring within a year prior to residing on East may not be eligible for East Campus living.  Likewise, students whose accountability history reaches this threshold while living on East, may no longer be eligible.

Hambrick Village or Rucker Village is open to all students, including incoming freshmen. Students with more than one Student Code of Conduct violation occurring within the past twelve months or a history of more than three violations may not be eligible to live in Hambrick Village or Rucker Village.  Any subsequent Student Code of Conduct violations may result in immediate removal from the Hambrick Village or Rucker Village.

If a student’s housing assignment is not filled to capacity (and that student is not paying for a private room), Residence Life may assign another student to that space to fill the room to capacity.  For example, if a group of only 4 students find themselves assigned to a 6 person townhouse, Residence Life may assign 2 more students to that townhouse even without the consent of the initial 4.  As long as a student is eligible for a housing assignment, he/she may live there as long as space permits.   Those students that reside in a housing assignment first do not have the ability to deny occupancy to other eligible students.

26. Private Rooms

At an additional charge private rooms are available to students so long as space permits. When the demand for on‐campus housing warrants, students initially assigned a private room may be required to accept a roommate. In such cases, forfeiture of private rooms is determined according to class standing and cumulative grade point average.  Time of application may also be taken into account.

Students who find themselves without a roommate during the first 3 weeks of a semester will be offered the opportunity to continue living by themselves if the housing needs of the College are such as to allow private rooms. The cost of the private room will be prorated for the time remaining in the current term. Students not wishing to incur any private charges will agree to take a roommate into their room should the College’s housing needs necessitate such an assignment. 1/2 of the room must be kept empty so that a roommate could move in at any point.  This means 1 closet, desk, bed and dresser should be free at all times.

Students who fail to find a roommate or accept a roommate as assigned by the Resident Director or the Director of Residence Life will be subject to the appropriate private room charge. First‐year students may not live in private rooms unless deemed medically necessary by the Student Wellness Center.  After students have completed 2 semesters of full‐time college coursework they are eligible to apply for private rooms.

27. Single rooms

Georgetown College has a limited number of rooms designed for one person. These rooms incur an additional per semester cost and are made available to students using the same housing guidelines. The single rooms are located in the Dudley Apartments.

28. Room Consolidation

Residence Life may conduct a room consolidation process throughout the semester.  Students who are living in a double room, but do not have a roommate may be asked to consolidate with another student from that same hall/floor.  If space permits, students may be given the option to take the room as a private rather than consolidate.  During the summer, once the housing sign up process ends, remaining students without a roommate who are not paying for a private may be consolidated.

29. Room Inspection or Search

The College reserves the right to enter any room, at any time, for the purpose of maintenance, health, and/or safety inspection, or other official business. The College also reserves the right to enter and conduct a search of any room if a violation of College regulations is suspected. When appropriate, during room inspections or searches, the College reserves the right to confiscate items found to be in violation of established policies and regulations (e.g., alcohol or other drugs). The student agrees to be bound by the inspection and search procedures of the college as they now exist or may be amended.

30. Telephones

When requested by a student, Georgetown College will activate a modular telephone jack in his/her residence hall room. Requests to activate the modular jack may be made to the Office of Student Life. For long distance, students may purchase cards in The Store. 

31. Tobacco & Tobacco Products/Smoking

Georgetown College prohibits smoking in all indoor areas including residence hall rooms. In accordance with Georgetown City ordinance, smoking is prohibited within 30 feet of any public building entrance, window, or ventilation system.

32. Unescorted guests or strangers in the Residence Halls

Unescorted guests and strangers in the residence halls can pose a security risk to residents, and should be reported to campus safety. To help combat the presence of unescorted guests or strangers in the halls, students should never prop open external doors.

33. Withdrawal from housing

Students who withdraw or who are dismissed from the College terminate their housing contract and must vacate the residence hall within 24 to 48 hours. Upon checking out, each resident must turn in his/her room key to a member of the Residence Life Staff. The room being vacated must be inspected for damages and inventoried by a staff member before the resident can be considered officially checked out. Appropriate refund of the student’s lock and damage deposit will be made by the Business Office only after these conditions have been met. Failure to check out properly will result in an improper checkout charge.

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