Section 7. Reporting Policies and Protocols

  1. Georgetown College encourages all members of the campus community to report instances of gender discrimination and sexual misconduct. You may report if you are a victim, or you are a third party who is aware of an issue of gender discrimination or sexual misconduct. There are various avenues for reporting with varying  levels of confidentiality and services available. Certain employees can maintain complete confidentiality and are not required to share the details of the incident with anyone else, unless there is a concern for your safety or the safety of others. Other employees are defined as “responsible employees” as they are required to share  your report with the Title IX Coordinator so that Georgetown may take steps to offer you support services, prevent the recurrence of the discrimination, misconduct, etc. In these cases your information will be shared with as few people as possible and every effort will be made to maintain your privacy. Regardless of the reporting avenue you choose, we will make every effort to keep the report as private as you wish.
    If you are unsure of a staff or faculty member’s reporting requirement, please ask. This policy is intended to make individuals aware of the various reporting and confidential disclosure options available so that individuals can make informed choices about where to turn should they become a victim of, or are aware of gender discrimination or sexual misconduct. The reporting avenues, levels of confidentiality and other College reporting requirements are outlined below.
  2. Retaliation: Retaliation against any individual who makes a report or participates in the reporting or investigation process will not be tolerated.
  3. Reporting Avenues
    1. Confidential Reporting
      1. The Student Wellness Center Counselors and health care professionals can provide you with confidential reporting. These employees cannot and will not share the details of your report without your consent. However, should your report indicate there is a concern for your safety or the safety of others, they may have to share some details. They can be reached at 502‐863‐7074. To reach them after‐hours, please contact Campus Safety at 502‐863‐8111. These individuals can connect you with resources and explain the other reporting options that are available to you as well.
      2. Off‐campus counselors, advocates, and health care providers will also generally maintain confidentiality and not share information with the College unless the victim requests the disclosure and signs a consent or waiver form. If you would like to report to someone off campus, you may also contact the Rape Crisis Center at 859‐863‐7350.
    2. Private Reporting
      1. You may also report issues of gender discrimination and/or misconduct to any Faculty member or Student Life Staff (Residence Life Staff, Campus Safety, etc.). These individuals are defined as “responsible employees” and are required to share your information with the Title IX Coordinator. Your information will be shared with as few people as possible. Every effort will be made to keep the details private. The details of your report, to whom you report and the course of action you wish to pursue will determine how your information is shared. A responsible employee should not share information with law enforcement without the reporting party’s consent or unless the reporting party has also reported the incident to law enforcement.
      2. When a responsible employee is made aware of an incident of gender discrimination or sexual misconduct, the reporting party has the right to expect the College to take immediate and appropriate steps to investigate what happened and to resolve the matter promptly and equitably.
      3. The College will remain ever mindful of the reporting party’s well‐being, will take ongoing steps to protect the reporting party from retaliation or harm and will work with the reporting party to create a safety plan. Retaliation against any reporting party, whether by students or College employees, will not be tolerated.
    3. Title IX Coordinator
      1. The Sexual Misconduct Policy oversight and implementation is the responsibility of the Title IX Coordinator. The Title IX Coordinator for Georgetown College is Tiera Mason. She can be reached at tiera_mason@georgetowncollege.edu or 502‐863‐8373. To reach her after hours or in an emergency, please contact Campus Safety at 502‐863‐8111. The Title IX Coordinator is supported by a Deputy Title IX Coordinator, Kimberly Chandler.
    4. Local Law Enforcement
      1. You may also report to the Georgetown Police Department. They can be reached via 911 or by calling 502‐863‐7820. They can assist in filing civil charges. Sexual assault is a criminal offense. Georgetown College realizes colleges cannot and should not hold themselves as an alternative to the criminal justice system.
      2. Georgetown Police Department Victims’ Advocates. These two employees of the GPD can help guide a victim through what steps to take after experiencing domestic and/or sexual violence. They can be reached by calling the direct GPD line and asking for a victims advocate. 502‐863‐7820
  4. Take Back the Night and Other Public Awareness Events
    Public awareness events such as “Take Back the Night,” the Clothesline Project, candlelight vigils, protests, “Survivor Speak Outs” or other forums in which students disclose incidents of sexual violence, are not considered notice to the College of sexual violence for purposes of triggering its obligation to investigate any particular incident(s). Such events may, however, inform the need for campus‐wide education and prevention efforts, and the College will provide information about students’ Title IX rights at these events.
  5. College Reporting Requirements
    1. Federal Reporting Obligations
      1. Campus officials have a duty to report certain forms of gender based discrimination and/or sexual misconduct for federal statistical reporting purposes. All personally identifiable information is kept confidential, but statistical information must be passed along to campus law enforcement regarding the type of incident and its general location for publication in the annual Campus Safety Report.
    2. Federal Timely Warning Reporting Obligations
      1. Victims of gender discrimination or sexual misconduct should also be aware that College administrators must issue timely warnings for incidents reported to them that pose a substantial threat of bodily harm or danger to members of the campus community. The College will make every effort to ensure that a reporting party’s name and other identifying information is not disclosed, while still providing enough information for community members to make safety decisions in light of the danger.
    3. Parental Notification
      1. Georgetown College reserves the right to notify parents/guardians of dependent students regarding any health or safety risk. The College may also notify parents/guardians of non‐dependent students who are under age 21 of alcohol and/or drug policy violations. The College may contact parents/guardians to inform them of situations in which there is a health and/or safety risk. Georgetown College also reserves the right to designate which College officials have a need to know about individual conduct complaints pursuant to the Family Educational Rights and Privacy Act.
  6. What to Expect When you Report
    1. If you contact a member of Residence Life (your RA or RD), Campus Safety, faculty or professional staff (not including those hired by Georgetown College as mental or physical health providers):
      1. The employee will notify the Title IX Coordinator of the incident.
      2. You may be contacted by the Title IX Coordinator regarding the incident.
      3. An investigation conducted by a campus employee trained as a Title IX investigator may begin if the individual so chooses or if the incident suggests there is an ongoing threat to the campus community. An investigation does not mean that your personal identity will be revealed to the campus community, nor does it mean that you would ever have to come face to face with the respondent.
      4. The Title IX Coordinator will offer to connect you to local police, mental and physical health care providers and legal resources if you so desire.
      5. If the respondent is a member of the campus community, the Title IX Coordinator can order the respondent to cease and desist from any intentional contact, direct or indirect, with you. We may also be able to offer housing and/or classroom accommodations so that the reporting party need not face the respondent.
      6. You will also be given the opportunity to contact the Georgetown College Counseling Center or another agency in the community such as a rape crisis center.
      7. The nature of your report (i.e. sexual assault) may be included in the College’s crime statistic log. The crime log does not include personally identifiable information, just that a report of an issue such as sexual assault was taken. Likewise, should the nature of your report pose a threat to the campus community, general information may need to be shared. This is further explained in the Federal Reporting Obligations section below.
      8. If you chose to move forward with a campus judicial process, the individuals who facilitate that process will be notified as well as the respondent.
    2. If you contact the Student Wellness Center:
      1. A counselor and/or PA will meet with you on‐campus and provide support.
      2. The counselor and/or PA will not share any information of the incident with law enforcement or a member of the Georgetown College community without your consent, unless there is a clear threat to other members of the Georgetown College community, or the individual makes statements of a suicidal/homicidal nature.
      3. The counselor and/or PA will explain reporting options and support you in whatever decision you make regarding reporting or not reporting.
      4. If you choose to file a report with the Title IX Coordinator or law enforcement, a counselor may accompany you and support you through the process if you so desire.
    3. If you contact Georgetown Police:
      1. Georgetown Police will meet you on campus to discuss the incident and create a report.
      2. The police will ask you for details of the sex discrimination and explain your legal rights.
      3. They may contact a victim advocacy service or the alleged perpetrator. Their actions will depend on what you report and how you want to proceed.
      4. The police may contact Campus Safety to let them know that they are on campus.
    4. If you go to the hospital for an exam:
      1. You may request a sexual assault exam to be completed.
      2. A police officer may be contacted and you may be asked to make a report. The officer is there to collect any evidence obtained during the exam.
      3. If you consent to make a police report, the Commonwealth of Kentucky will pay for the exam and the exam will not be billed to your insurance.
      4. If you are 18, your parents will not be notified without your consent.
      5. Making a report and completing an exam preserves the option to prosecute, but does NOT commit an individual to pressing charges.
      6. You may request a member of Georgetown College community, the Counseling Center, a Georgetown Police Department Victims Advocate or an advocate from Ampersand (Sexual Violence Center) to accompany you to the exam.

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