Georgetown College stresses the primacy of teaching and learning, with its principal academic resource being the faculty. The College seeks to attract and retain outstanding Christian scholars. Georgetown faculty have achieved regional and national recognition for their involvement in and contribution to their respective disciplines. Recent examples of such recognition include Fulbright awards, national and state professional organization teaching honors, leadership positions in professional societies, grants from the National Endowment for the Humanities and the United States Department of Education, and numerous publications. More than ninety-five percent of the full-time faculty hold the terminal degree in their field. Faculty are actively engaged in a variety of scholarly pursuits that have favorable direct impact on their classroom instruction. Also, many faculty have incorporated the latest technology in order to enhance the educational experience of students.
The Advising Program
Selected faculty serve as advisors to first-year students, with assignments made prior to enrollment. Students are encouraged to select an advisor in their major field during their second year. This advising relationship continues throughout the student’s enrollment, emphasizing curriculum planning and progress toward individual goals. Though the advisor may change due to the needs of the student or department, the College takes pride in the efforts of faculty in providing guidance to students. A high percentage of graduates continue their education in graduate or professional schools.
Academic Tutoring Services
Academic tutoring services are administered by the Office of Academic Success, and peer tutors are provided free of charge to students requesting assistance with their classes. Tutoring sessions may be one-on-one or in small groups.
Located in the Anna Ashcraft Ensor Learning Resource Center (LRC), the Writing Center serves students with writing needs related to any course at the College. Students may establish a regular schedule of visits or drop in as the need arises. Services such as tutorials, writing exercises, and assistance with outlines, bibliographies, paraphrasing, and documentation are provided; computers for word processing and both print and electronic materials are available.
Anna Ashcraft Ensor Learning Resource Center
The Anna Ashcraft Ensor Learning Resource Center (LRC) opened in 1998 with more than 55,000 square feet of finished space and has seating for more than 300. The LRC encloses four levels and houses the college library, a writing center, two computer classrooms, a lecture space, art galleries, several teaching classrooms, a conference room, and a coffeehouse café.
The LRC’s Special Collections and Archives is a depository for materials relating to the history of Georgetown College, as well as a selective depository for Scott County or local materials. Additionally, the Baptist Seminary of Kentucky (BSK) is positioned within the LRC; seminary accommodations contain administrative rooms, offices, and BSK class rooms.
There are multiple individual study carrels, along with eight group study rooms, that are available without reservations. The library has a wireless environment along with more than 50 computer workstations for walk-in use. Black and white and color printers are available to students, faculty, and staff.
The building currently holds more than 127,000 printed books, along with providing access to more than 234,000 e-books. Access to more than 100 database titles is available electronically. More than 120,000 media titles include DVDs, audiobooks, CDs, and streaming media.
Librarians provide individual assistance and collaborate with faculty to offer sessions on the effective use of technologies, research techniques, and the use of the library’s electronic resources. Library and research instruction is presented through one-on-one sessions and via group presentations in classrooms or in the library. The LRC offers a variety of resources and services to its users; information regarding those services is available through the LRC’s web page.
The LRC has an app available for download by searching “LRC” in the App Store or Google Play. The app gives one access to library hours, catalog and database research, one’s personal account, and much more. Additionally, LRC staff collaborated with teaching faculty to develop Research Genius, an app focused on delivering research education and assistance to students on their phones, tablets, or computers. Search for “Research Genius” in the App Store or on Google Play or find the web version at http://libguides.georgetowncollege.edu/RG.
To supplement GC’s book and periodical collection, the LRC staff can borrow by means of interlibrary loan materials from other libraries for GC faculty, students, and staff. Students, with their GCard, may also borrow books directly from the FOKAL (Federation of Kentucky Academic Libraries) institutions at any member college’s campus.
The College is committed to sustaining a technological environment that will serve as a model for information technology systems in liberal arts colleges. Information technology services are provided through state-of-the-art networks for voice, video, and data to every residence hall room, classroom, and office on campus. Academic computing services on campus provide support for student access to e-mail, word processing, spreadsheet, database applications, and the internet from residence hall rooms or any of the academic computing labs on campus. Students may register for classes online and use their college ID card for a variety of services on and off campus.
Informational Technology Services (ITS) has implemented a Secure Computing Policy that requires all student computers connected to the campus network to be running an up-to-date version of anti-virus, anti-spyware software and a vendor-supported operating system. ITS also offers an optional Computer Maintenance Agreement for limited hardware and software support. For a fee each semester, ITS will provide workbench support for problems with student- owned computers that cannot be corrected over the telephone.
The Anna Ashcraft Ensor Learning Resource Center (LRC) contains publicly accessible computers and peripheral equipment such as printers and scanners. Additionally, there are four computer labs on the lower floor of the LRC and in the Asher Science Center. All classrooms on campus have access to voice, video, and data services. Most classrooms are equipped with data projectors and computers. The Art Department has highly specialized digital computing labs specific to their curricula.
Georgetown College is a Microsoft Campus Agreement participant. This program enables the college, faculty, and students to have access to the latest versions of Microsoft’s most popular applications. The ethics policy and recommended computer configurations are available on the internet, in the online Student Handbook, or by contacting ITS.
CONFIDENTIALITY OF STUDENT RECORDS
The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:
- The right to inspect and review the student’s education records within 45 days after the day Georgetown College (“College”) receives a request for access. A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
- A student who wishes to ask the College to amend a record should write the College official responsible for the record, clearly identify the part of the record the student wants changed and specify why it should be changed.
If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to provide written consent before the College discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to College officials with legitimate educational interests. A College official is a person employed by Georgetown College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A College official also may include a volunteer or contractor outside of Georgetown College who performs an institutional service of function for which the College would otherwise use its own employees and who is under the direct control of the College with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent, or a student volunteering to assist another College official in performing his or her tasks. A College official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Georgetown College.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Georgetown College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
See the list below of the disclosures that postsecondary institutions may make without consent.
FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to College officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student:
- To other College officials, including teachers, within Georgetown College whom the College has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the College has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
- To officials of another College where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
- To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university’s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal or State supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid,determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
- To organizations conducting studies for, or on behalf of, the College, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. ((§99.31(a) (7))
- To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
- Information the College has designated as “directory information” under §99.37. (§99.31(a)(11))
The College has designated certain information contained in the education records of its students as directory information for purposes of compliance with FERPA. The following constitutes directory information regarding students:
- home address
- campus address
- telephone number and e-mail address
- date and place of birth
- major field of study
- participation in officially recognized activities and sports
- weight and height of athletic team members
- dates of attendance and full-time/half-time enrollment status
- degrees and awards received
- the most recent previous educational agency or institution attended by the student
- denominational preference, and
- other similar information as determined by the FERPA compliance officer
Directory information may be disclosed by Georgetown College for any purpose at its discretion, without the consent of a parent of a student or an eligible student. However, parents of students and eligible students have the right to refuse to permit the designation of any or all of the above information as directory information. In that case, this information will not be disclosed except with the consent of a parent or student, or as otherwise allowed by FERPA. Any parent or student refusing to have any or all of the designated directory information disclosed must file written notification to this effect with Georgetown College at the Registrar’s Office within two weeks after registration day of the semester. In the event a refusal is not filed, the College assumes that neither a parent of a student nor eligible student objects to the release of directory information designated.
- To a victim of an alleged perpetrator of a crime of violence or a non- forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
- To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the College determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the College’s rules or policies with respect to the allegation made against him or her. (§99.31(a) (14))
- To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the College, governing the use or possession of alcohol or a controlled substance if the College determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))